Important Student Account Information

from the Finance Department

Student Tuition and Fees Account Information

Students can view their account information in MyCampus > Self-Service for Students > Student Finance. Current semester charges and adjustments for tuition and fees are automatically posted to student accounts.  Tuition and fees for the next semester are posted to student accounts approximately eight weeks prior to the start of the semester.

Student Registration Statements

Students will receive an initial text message and emails (to both NICC email address and any personal email addresses on file) notifying them that their statement is ready for viewing in their Self-Service account. Email notifications will also be sent to all registered students starting three weeks prior to the tuition and fees due date.  This email notification will be a reminder to the student about due dates for tuition and fees.  Students will be responsible to view their account information in My Campus > Self-Service for Students > Student Finance and make appropriate financial arrangements by the due date.

Tuition and Fee Due Dates

Tuition and Fee Payment Options

•  Online 

• Northeast Iowa Community College offers students the opportunity to pay their tuition & fees online with credit card, debit card, or electronic check. Go to MyCampus > Self-Service for Students > Student Finance > Make A Payment.

•         Mail Check 

• Student Accounts/Finance Department, Northeast Iowa Community College,

PO Box 400, Calmar, IA 52132 (please indicate student ID#)

*Scholarship checks may also be mailed to the Finance Office for receipt to a student’s account. Please be sure to endorse with your name if the check was made payable to both the student and NICC. Please include student ID#.

• Phone with Credit or Debit Card

• Calmar/Peosta Finance Department at 844-642-2338, Ext. 1204; Ext. 1424

• Payment Plan

• Northeast Iowa Community College partners with Nelnet Business Solutions to offer students a tuition & fee payment plan option. Go to MyCampus > Self-Service for Students > Student Finance > Set Up/Manage Nelnet Payment Plans and select Proceed to Processor.
• Payments are automatically deducted from a designated checking account, savings account, or credit card.  Length of the plan is based on the date of the payment plan enrollment.  A $30 enrollment fee per semester is charged for the plan.  Students can enroll in the Payment Plan under MyCampus > Self-Service for Students > Student Finance.  For more information about the automatic payment plan, contact Students Accounts in the Finance Office.

Target Dates To Enroll By

PAYMENT PLAN AVAILABILITY Availability of the payment plan is determined by Northeast Iowa Community College. Please be aware the College may elect not to have the payment plan available during specific times and dates during registration. Payment date is the 5th of each month.

*Down payments are processed immediately.

Set Up Your Refund Method with BankMobile

Northeast Iowa Community College delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. All student refunds, except for credit/debit card payments, are processed through BankMobile Disbursements. This includes financial aid refunds along with refunds for schedule adjustments if paid by cash or check. Refunds on credit/debit card payments are processed back to the credit/debit card.

• A Personal Code will be sent to all newly enrolled students by mail within a few days after registering. (Refunds for returning students will be processed by your refund method currently on file.)

• https://bankmobiledisbursements.com/refundchoices and select “Choose Your Preference” on the website.

• Enter the Personal Code received in the mail. You will also receive an email to your NICC email address with a Personal Code (48 hours after the envelope is mailed). The codes will not be the same, but you can use either code to activate your refund method. A pin code may also be generated by visiting www.refundselection.com and selecting the Need A Code? box.

• Complete the steps to set up your refund method. Choices are:

1. Direct deposit to an existing  personal checking/savings account. (Electronic Deposit to Another Account)
2. Direct deposit to a BankMobile Vibe checking account you open through BankMobile and Customers Bank.

• Already have an account?   www.refundselection.com to login to your account.

What do students need to do?

• Make sure NICC has your current mailing address! If your address changed recently, please contact the Calmar Student Services office at 844-642-2338 ext. 2700 to update. Your current address is extremely important!
• Be sure to update your address with the US Postal service as well to avoid delays.

What if I don’t make a selection?

If you are entitled to a refund from NICC and you have not selected a refund method, your refund may be delayed. Even if you don’t currently expect to receive a refund from NICC, we may have money for you in the future.

Returning Students

Refunds for returning students will be processed by the refund method currently on file. If you opened the Vibe checking account through BankMobile, no additional action is needed. Your card can continue to be used.

Questions? Contact the Finance Office at 844-642-2338, Ext. 1204; Ext. 1424

Tuition/Fee Refund Policy

**Effective 2020 Fall Semester

Students who wish to cancel their registration or drop a course must notify the Student Services Office before the first day of the semester or class to avoid tuition/fees assessment. Students who withdraw from NICC or drop a course may be eligible for a refund/adjustment of their tuition and fees.  Refunds/adjustments of tuition and fees will not be issued to students based on non-attendance.  Refunds/adjustments of tuition and fees are calculated based on the start date of the course. Calendar days, less holidays and weekends, are used for calculations regardless of the number of class meetings.

The College reserves the right to change the manner of delivery of instruction and/or course content for any College course offering, and as necessitated by health and safety considerations, public health directives or guidance, or other causes outside the control of the College, in the College’s sole discretion, and without reducing the value or cost of the course offering. The College will not provide whole or partial refunds of tuition for any course which changes in the manner of delivery of instruction or content during the course, as stated above.

Non-Attendance

Tuition and fees are obligated at the time of registration.  Unless a student formally cancels their registration through Student Services prior to the start of the semester, tuition and fees are charged by NICC.  Non-attendance does not void those charges. 

Cancellation for Non-Payment

Northeast Iowa Community College reserves the right to cancel a student’s registration for a current or future semester for non-payment of tuition and fees; failure to finalize financial aid; or failure to enroll in the College’s Nelnet payment plan. Cancellation may be processed as early as the next business day following the semester’s tuition due date. Students will be notified by email of their change in enrollment status by the Registrar’s Office.  Students may be reinstated, but are not guaranteed enrollment into the class from which they were canceled.  If financial arrangements and class reinstatement are not officially completed, students will not receive a final grade for any class regardless of whether they have been attending.  NICC’s refund/adjustment policy will be in effect, and tuition and fees may be assessed to a student account even though they have been canceled.  Students should not assume the cancellation for non-payment process will remove tuition and fee charges from their student account. The student is ultimately responsible for all tuition and fee charges incurred during the registration process.

Voluntary Cancellation

Students wishing to cancel their registration for any class must do so at the beginning of the semester by notifying the appropriate Student Services Office. Refunds or adjustments will be made based on the date NICC is officially notified.

Class Withdrawal

Students wishing to withdraw from a class must notify the appropriate Student Services Office. Refunds or adjustments will be based on the date officially recorded on the withdrawal form.  Funds received from Title IV programs (Pell grants, SEOGs, state aid and federal loans) will be prorated in accordance with federal guidelines. Please check with the Financial Aid Office to see how withdrawal will affect your aid.

Indebtedness Policy

Students may not register for any new semester while they have prior unsettled indebtedness to NICC.  During the period in which the indebtedness remains unsettled, no transcripts or other official credentials can be obtained from the college.  Diplomas or degrees will not be granted nor will credits be transferred to another college until all accounts are settled.

Collection of Delinquent Accounts

A minimum of three statements will be sent to students with past due accounts.  The final notice gives the student 30 days to contact the Finance Office and make payment arrangements.  If the student has not contacted NICC, the account will be placed with a collection agency.  The account will also be submitted to the State of Iowa Setoff Program for collection.  Collection agencies may report the past due balance to credit bureaus.

State of Iowa DAS Setoff (formerly Offset) Program

Northeast Iowa Community College participates in the State of Iowa Setoff Program.  Unpaid balances for educational debt will be submitted to the Iowa Department of Administrative Services for collection against any claim owed to an individual by a state agency.  This includes but is not limited to State of Iowa income tax refunds. 

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act also known as FERPA restricts the Business Services staff from releasing information regarding a student’s account to others including parents and spouse without a signed release by the student. Contact Student Services to obtain a release form.